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They come from traditional on-premises, closed-network kind of environments where there is strict control over what staff can do. In my experience, owners, founders, CEOs, or proprietors of a growing business, which is still small, are worried about what their employees are doing. Small business owners want to see employees OneDrive files But trust me, it is in your interest to understand the crux of the privilege you get as a technical administrator because you have the vicarious responsibility for the entire organization on your shoulders. This is something your organizational governance policies should decide.ДЄs a business leader, you may not understand the technical aspects of all this. I will go one step further and say that CIO and CEO (or some other CXO) should have the Global Admin rights вЂ“ to balance the responsibility and accountability. The generic recommendation is вЂ“ two to three responsible and trusted persons should be Global Admins.

Trust and freedom coupled with unobtrusive, yet comprehensive governance is the best approach.

Managing IT is a complex and full-time job best left to specialists.

Especially for small businesses, if you are the top boss / owner, make sure you are also the global admin and learn at least few important tasks from your IT person.

Make sure there is an audit of sensitive actions performed by all key persons вЂ“ not just IT.

Find out the governance and audit requirements in your country and industry and check with your compliance officer about the status and completeness of actions being taken.

If you are not the IT head, just talk to your IT head. If you are the CIO, you will already have it. While you are at it, might as well have a list of all administrators for all types of critical IT systems.

Find out who is the global administrator for your companyвЂ™s Office 365.

The real list is much more complex and beyond the scope of this article and my area of expertise! This list is only in the context of topics discussed in this article. But just for the sake of completeness, you should do the following. They donвЂ™t even need your username or password!Д¬heck with your IT team if it is enabled for your laptops.

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If you have not done so, and someone steals your laptop, they can just remove the hard disk, put it in another PC and see your files.

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Assuming you are using Windows on the desktop, you need to enable BitLocker вЂ“ which is built-in and free. Unfortunately, files you store locally as well as the locally synchronized copies of your OneDrive files are NOT encrypted by default. In addition, OneDrive files give you so many benefitsвЂ¦ What happens if your laptop is stolen?ДЇiles stored in the OneDrive for Business are always kept in encrypted form. DonвЂ™t even think of storing files on local desktop thinking that they are safer! OneDrive for Business is designed for confidentiality and safety of data. The IT administrator (or people with similar privileges) can also see files on your desktop as easily as they can see your OneDrive files. Storing files on desktops is better? NO.ДЄbsolutely not. How do I see what is in my employees OneDrive

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How to access someone elseвЂ™s OneDrive account вЂ¦

Here are some articles which explain the OneDrive contextвЂ¦ That is how any IT system works вЂ“ Windows, Linux, cloud вЂ“ everything!

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Forget OneDrive, any administrator has full rights on everything they administer. There is an audit trail created for future reference and to prevent misuse. Go to Office 365 Administration page вЂ“ Users вЂ“ Click on a user вЂ“ Click on OneDrive and choose Create a Link. Those are your personal files and there is no IT team or administrator. If this was OneDrive personal, then you are right. And any organization has every right to see what its employees are doing. These files were created for the organization. How can others see my OneDrive files? Not fair! In addition, some other administrator roles like SharePoint administrator can see your files, if they want to. In a typical Office 365 (Microsoft 365) corporate setup, that means the Global Administrator (who is an IT person). Who else can see my OneDrive filesДЄnyone with the required permissions can see your OneDrive files You can always remove the rights at any point of time by going to OneDrive вЂ“ select file вЂ“ Sharing. If you share a OneDrive file with someone, then obviously those people have access. So, nothing to worry about confidentiality and security.

It is like your local drive, my documents or desktop.

Why does IT need to see other employees OneDrive files?Д«y default, only YOU can see OneDrive files.

How to find and prevent leakage of data automatically?.

Small business owners want to see employees OneDrive files.

Who should be the Global Administrator?.

Storing files on desktops is better? NO.

How can others see my OneDrive files? Not fair!.

By default, only YOU can see OneDrive files.